Before you open the entry (registration) process for your families, go through this checklist to be sure that all the setup necessary for entries has been done. If the required items are NOT done, the entry process will fail for families, leading to frustration and phone calls.
Please note below that some items need to be done every year, and some are first-year only because they will copy over into a new fair. You can make changes to these after the fair is copied, if necessary. Some items are specific to 4-H Online integrated fairs, or to county fairs integrated with state fairs.
If you want to have a print copy to physically check off the list, please download the "Checklist Before Entries" document from the attachment link at the end of the article. The "Getting Started Guide" is specifically written for first-year fairs, and includes some items that can be done either before or after the entry process opens.
Setup Menu
| First Year | Hierarchy Setup and Upload | Read more |
| First Year | Ribbons Setup | Read more |
| First Year | Clubs | Read more |
| First Year | Animal Types | Read more |
| First Year | Payment Integration | Read more |
| Every Year | Logo and Welcome Message for the homepage | Read more |
| Every Year | Check "Primary Fair" designation (Org. Admin) | Read more |
| Every Year | Set "Allow Online Buyers" to NO until after entries close | Read more |
| Every Year | Check the Budget Setup | Read more |
| Every Year | (4-H Online) 4-H Integration | Read more |
| Every Year | (Fair-to-Fair) Fair-to-Fair Connection, Synchronize Hierarchy | Read more |
Hierarchy Menu
| First Year | Entry Settings | Read more |
| Every Year | Set Registration Open and Close Dates | Read more |
| First Year | Custom Fields if necessary | Read more |
| First Year | Custom Files if necessary | Read more |
| First Year | Points & Premiums (can be set after entries begin) | Read more |
| Every Year | Assign Animal Types to Divisions | Read more |
| Every Year | Check multi-entry divisions to be sure they're setup right | Read more |
| Every Year | (4-H Online) Assign Projects to Divisions if necessary | Read more |