The Fair Details tab of the Setup Menu contains many of the basic first/basic options to use when setting up your fair. Working through the list from top to bottom:
- Fair Dates: these are the dates for the fair, when the fair gates open. If they are incorrect, you can change the month and day, but not the year. If you have typed in the year incorrectly, contact support@fairentry.com for help.
- Fair Logo and Welcome Message: personalize your fair's home page with your own logo and important information for exhibitors when they make entry. Be sure to check the Welcome Message each year for outdated information or dates.
- Terms: If your fair does not use the program default terms of Department-Division-Class (maybe you use Department-Section-Lot), you can change how the terms appear in the program for your exhibitors and managers by clicking on the Edit button.
- Upload your Hierarchy: Located at the bottom of the page, it's the first and most important step in setting up your fair. It can only be done when the hierarchy is completely empty--has never had any departments added. See more: Building Your Hierarchy in Excel, Training 1 (Hierarchy)
- Registration: Shows the same registration information that exhibitors see on the sign-in page. Registration Dates are set per hierarchy node in Entry Settings. The dates here show the earliest open date and the latest close date across the hierarchy. Individual nodes may have different dates, which can be reviewed via the Exceptions may apply link.
- Recover Exhibitor Fees: If your exhibitors will be using credit cards to pay online for their entries, you have the option to assign the credit card processing fees to the exhibitor - Assigning Credit Card fees to Exhibitors
- Animal ID Registration: set to Yes to allow exhibitors to enter animal ID information before entries open. Animal ID and Entry Registration cannot be open at the same time. Use this only if you want the animals identified in the program BEFORE the exhibitors make their entries. Animal types must be linked in the hierarchy to be available for Animal ID. See more: Animal ID
- Automatic Result Publishing: "Allow" is the first step to publishing results on the web. This option allows the webpage to be created, but it does not populate the webpage with results until the second step, which is done for each division--on the Hierarchy Editor tab, Enable Auto Results Publishing. The View Results button takes you to your fair's results page, where you can copy the URL to provide to exhibitors, families, etc. This also puts a View Fair Results link on your fair's welcome page. See more: Sharing Results
Fair Details - Sale
-
Online Buyer Account Creation: set to Yes to allow Auction Buyers to create their own buyer account. They can only log in to bid and pay if their individual Buyer Account is set to Allow Login by a manager. Best practice is to set it to NO during entry registration, so that exhibitors don't inadvertently create the wrong kind of account.
- Recover Buyer Fees: If your auction buyers will be using credit cards to pay online or with the FairEntry Pay app and terminal, you have the option to recover the credit card fees from the buyers (as opposed to the fees being charged to the fair). See more: Assigning Credit Card Fees to Buyers
-
Allow Buyer Invoice Overpayment: Enabling this allows buyer to pay more than the amount due on their invoice (prepayment/buyer credit). You are responsible for any liability from accepting payment for goods or services not yet delivered.