If there are fees associated with your fair, you will need to record any payments made by check or cash. Credit card payments are automatically recorded in the system for exhibitors who pay by credit card during the entry process.
- Click the Invoices menu, Pending Check Payment tab. Search by Exhibitor if there is a long list.
- Click View next to the exhibitor/family whose payment you are recording.
- You can view either the Summary (default) or a full Detail report of the entries and fees by using the links at the top of the Invoice section.
- Enter payment information into the section titled "Enter Details for Received Check".
- The Amount will default to the total due, but can be changed if necessary.
- The Date Received will default to today's date, but can be changed if necessary.
- Use 0000 in the Check Number field if the payment was cash, and enter "Cash" into the Notes field.
- Add any notes that would be necessary to explain unusual payment circumstances.
- Click Save Check Details when finished.
- There is a Print Invoice button under the Invoice number. It may be important for you to print that invoice, either to attach to a check, or as a record of the entry/payment. If it is, you may wish to print it before you enter payment details, because when you Save Check Details, the invoice will no longer be listed on the Pending Check Payment tab. However, invoices can always be printed by using the Search tab.