The reports in this section deal with the invoices submitted (or started) by each exhibitor group (family). All exhibitors within that exhibitor group are included in the summaries. Note: Although there is an Excel download option for each report, many Excel files are formatted to look exactly like the PDF report, with merged/hidden cells, etc. Although the data can be edited, re-arranging it will require time, patience, and a good working knowledge of Excel.
Exhibitor Group Balance Due Summary
This is a summary of all submitted invoices for the fair, with fees charged and payments made.
- Total Exhibitor Fees = Exhibitor Fee set up in entry settings
- Total Custom Field Exhibitor Fees = Fee-based custom question at the Fair hierarchy level
- Total Entry Fees = Entry Fee set up in entry settings
- Total Custom Field Entry Fees = Fee-based custom question at the dept/div/class hierarchy level
Exhibitor Group Balance Due List
This report contains the details from the Summary report above. It lists each exhibitor group with an outstanding balance, along with contact information and invoice number. Data in the Paid column comes from either exhibitor online payment (credit card) or manager entry of checks received. Note: this report downloads as "clean" Excel, with no formatting other than line highlights, for use in copying/pasting the email addresses into the BCC field in a group email.
Exhibitor Group Failed Payments
If there have been instances of failed (credit card) payments, details will be listed on this report. Note: downloads as "clean" Excel, for use in copying/pasting the email addresses into the BCC field in a group email.
Exhibitor Group Open Invoices
Designed to answer the question about which exhibitor groups have begun the entry process, but not yet clicked the Submit button. Contact information is included. Note: downloads as "clean" Excel, for use in copying/pasting the email addresses into the BCC field in a group email.
Exhibitor Group Invoices
This report creates a printed invoice for each submitted invoice. Each exhibitor group begins on a new page. On your print options, you can choose to print all pages, or only the ones that you need. Note: Although the Excel file is editable, it would be burdensome, given the length of the report.