Sometimes the information that the exhibitor entered when making their entries needs to be edited. Once an invoice has been submitted and approved, managers can make changes to the exhibitor information and fair-level custom questions. All managers need to understand that they are not limited by entry settings, so they have the ability to do things that maybe they shouldn't.
Once it's been determined that exhibitor information needs to change, use the Exhibitors menu to find the exhibitor. There are several sections to the exhibitor information that can be edited. Click Edit in the appropriate section, make changes, and be sure to click Save when finished with that section.
Registration Questions | Exhibitor Files | Personal Details | Grade, County, Program Age
Contact Info | Address | Exhibitor Group Name
For information on changing an ENTRY for an exhibitor, see: Editing Approved Entries
Registration Questions:
Custom questions at the fair level. If these questions have fees associated with them, a manager changing the response WILL NOT change the invoice or the fees that were/will be charged.
Exhibitor Files:
Custom File Uploads at the fair level. You can change or add file uploads to the exhibitor record.
Personal Details:
Please note that if these fields were imported from 4-H Online, corrections made in FairEntry will not "flow back" to 4-H Online--the 4-H record will remain as it was until/unless changed in 4-H Online.
Correct spelling, add Gender and/or Parent Names if necessary. (Those would have imported from 4-H Online if you are integrated.)
Grade, County, Program Age:
These fields would have imported from 4-H Online if you are integrated.
Contact Info:
This is the exhibitor's personal info, not the family account email, etc.
Address:
If you are integrated with 4-H Online, this information would have come from that program. It is important that this information is correct if you are using the program to distribute premiums and fair payments. Changes made here will not change the address listed in 4-H Online, only the exhibitor record in FairEntry.
Exhibitor Group:
If an exhibitor group/family has entered their name incorrectly, you can correct the name. You cannot change the email address associated with that exhibitor group. The only way to change the email is to start a new exhibitor group account with the correct email address.