Once you have finalized your budget, you can export your fair's financial data (entry fees, sale, premiums) to a file that can be imported into QuickBooks Pro. To find that option, go to the Reports menu, Standard Reports tab, Finances group.
**PLEASE NOTE: QuickBooks Online does not support importing the same as QuickBooks Pro. If you use QuickBooks Online, please see the QuickBooks Help documentation for how you need to edit the export.
- Once the data has been successfully exported (the file exists) from FairEntry, the FairEntry support team is not able to help you further with the import process--you will need to contact QuickBooks support to help you import the file into their program if you need assistance.
- Our users have told us that when you import into QuickBooks, all invoice payments will be shown in what QuickBooks calls the "Undeposited Funds" account. Read more in QuickBooks documentation.
- There is no direct communication between FairEntry and QuickBooks Pro. If you make a change in FairEntry that affects a premium after you import into QuickBooks, that change will not be reflected in QuickBooks.
- If you have been using QuickBooks prior to your fair, you have accounts already set up in that program. The standard QuickBooks Export in FairEntry includes account information, so you may have to do some editing before you import the information. The document below may be helpful as you do that.