If you only need to verify that a form has been uploaded, you can create a custom report that includes either the “Entry: File Uploaded” or “Exhibitor: File Uploaded” field.
Note: This does not download the file, it only verifies that a file was uploaded. To download custom files, see Downloading Custom Files
- If a custom file upload was created at the Fair level, it will appear in the Exhibitor: File Uploaded field.
- If a custom file upload was created at the Department, Division, or Class level, it will appear in the Entry: File Uploaded field.
IMPORTANT: You cannot include both of those fields in your custom report if you want to download to Excel. That will cause an error on the Excel download. Although it will not cause an error on the PDF download, the fair-level file will be listed on each entry by that exhibitor, which may not be useful. It’s better to create two different reports if you need both fair-level uploads and entry-level uploads.
- Be sure to include the Entry: Entry Number and Exhibitor: Exhibitor Number fields in your report. Without those fields, multiple entries for the same exhibitor (and exhibitors with the same name) will not appear on the report.
Filters: If an entry did NOT have custom files uploaded, the File Uploaded field will be blank.
- If you want to limit the report to ONLY those records that have files uploaded, you can use the Filters tab as shown below to show only records where the field is not blank (is not NULL).
- You can also use the Hierarchy link to list entry file uploads within one part of the hierarchy.
The Report will show the name of the custom file control for any files that were uploaded with that specific entry, not the name of the actual document that they uploaded. For example, if an exhibitor uploaded a photo that they had saved as “RedLilyPhotoInParis”, the download would not include that name, instead using the name you specified when setting up the file upload.
PDF
Excel