FairEntry county fairs can promote exhibits from their fair to the FairEntry state fair, if the two fairs are set up with a Fair-to-Fair connection, and the hierarchies have been synced.
- This process will not work for counties that are NOT using FairEntry or for state fairs that accept direct entries from families.
- Custom questions created by the state fair need to be answered by county managers, but even if they are set as required, the permissions levels of the county managers will allow them to be left blank without encountering an error. It is very important for county managers to be sure to enter all required information.
- The easiest way for a county manager to make sure to promote the correct exhibit for a member who may have multiple entries into the same class is to jot down the entry number for the appropriate exhibit/entry before you begin.
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Only the first level of sub-classes will synchronize from the State Fair. Do not plan to add Sub-class level 2 of the hierarchy at the county level as the entries will not promote.
On the Setup Menu, Fair-to-Fair Connection tab, you should see that your fair is configured to connect to another fair, and that the connection has been approved.
Scroll to the bottom of the screen and click on the green button "Manage Entry Promotions".
The departments that are listed are the ones that have been synchronized from the state fair hierarchy. Entries in these departments are eligible to be promoted to the state fair. Click View to promote entries from a department.
Select the check box beside the entries to be promoted, then click on the green button at the bottom of the screen "Promote Entries".
- Notice the entries with the red X in the Eligible for Promotion column—if you click on the question mark symbol in the right column, you will see the reason that the entry is not eligible.
- For 4-H Online members whose records were activated very recently, the reason (not listed) may be that the exhibitor does not exist in the state fair—the state fair admin will need to re-import members to bring that exhibitor over.
- The information about the entry, including the Entry Description (set in the Entry Settings) and animals (if applicable) will transfer as an entry to the state fair.
- Click Change Department at the upper right of the list screen to promote entries from the next department. If you are finished promoting entries, click on any of the menu tabs to leave this screen.
See also: Promote Entries Quick Video