Note: FairEntry is set up to print on standard check blanks, 8.5" X 11", with the check at the top, summary of line items in the middle, and check stub at the bottom. If you have very long lists of line items, you may have to turn off the option to print those on the check so that you don't use multiple check blanks for one exhibitor's list.
First, Finalize your Budget.
- It may take a few minutes for the finalize process, since it's writing to all the records in the fair. If you are a very large fair, please be patient. You may have to refresh the screen to see that the budgets have been finalized.
Print Checks:
- From the Finances menu, click on the Checks tab.
- Click the +Add Set of Checks button.
- Check the box in front of each Budget that you want to include in this set of checks. You may edit the name of the Checks Set at the top of the page so that you can easily identify which budget(s) are included. If you plan to print premiums and sale proceeds in one check, see the article After the Sale: Checks, Payments, Reports.
- Once the check set has been created, click View next to the set of checks.
- Click Preview Checks to view/print the list of total premiums (and/or sale items) for each exhibitor included in this set of checks. Note: Even if you are not printing your checks from FairEntry, the Preview Check report is very useful as a list of total premiums due to each exhibitor.
- If the information in the Preview Checks list is correct, return to the Check tab, set the Starting Check number, and click Generate Checks. This is a permanent process. Be sure to verify your reports before you generate checks. When checks are generated, the line items in the check preview are permanently written in the database. Any changes to Points & Premiums, or Results that are made after checks have been generated will not change the generated checks.
- Once the checks have been generated, click View next to the set of checks.
- You have the option to Print All the checks in the set, Print Labels, or Download the Excel file of the check register.
- When selecting Print All, if the data on the check does not align correctly on your check template, use the adjustment tool to adjust the position of the data on the check (see instructions on screen).
- You can void sets of checks if necessary (if mistakes were found after generating checks but before printing), and regenerate a new set. FairEntry retains a permanent copy of all voided checks.
- After a check set has been voided, the Budget can be reset so that changes can be made.
If you plan to print premiums and sale proceeds in one check, see the article After the Sale: Checks, Payments, Reports.
If you print premiums in two (or more) separate check runs, see Premium Payments in Two Batches.
See also: