Although "invoice" and "statement" seem very similar, and the descriptions of the reports are also similar, there are some important differences between the two standard reports.
Buyer Invoices:
- This is designed to be used for a "bill" for the buyer, before any payments are made.
- Each invoice is tied to one sale order. If your fair has multiple sale orders, an invoice would have to be created for each one.
- The sale address on the invoice in the upper left is taken from the Sale Order. If you need to add/change that, you can do that on the Sale menu, Order tab. Click Edit on the appropriate Sale Order and Edit the payment info near the top right of the Edit screen.
- Credit card payments made through FairEntry/Stripe are not reflected on this report, since it is specific to one sale order, and credit card payments are not linked to a specific sale order, only to the buyer.
Buyer Statements:
- This is designed to be used for a "receipt" for the buyer.
- Buyer statements combine all payments and purchases made by the buyer, for all sale orders.
- The sale address on the statement in the upper left is the address on the Primary Contact information (on the Org. Admin login screen). If you need to add/change that, an Org. Admin can login and click the Edit button. Please Note: If you accept FairEntry Point of Sale payments at your fair, that address must be a physical street address, not a PO Box.
- Credit card payments made through FairEntry/Stripe ARE reflected on this report.