If your fair is able to integrate with 4-H Online data, it can save both setup time for the fair manager, and entry time for families. This helpsheet details both the request (by the FairEntry manager) and approval (by the 4-H Online manager) process.
Note: If an exhibitor does not appear on the Exhibitors tab after importing members:
- Their 4-H Online enrollment record was not Active at the time of import. If it is Active now, or when it becomes Active, import again to bring that record in.
- Their 4-H Online enrollment record is Active, but shows payment due. Once the payment due is cleared from their enrollment record, import again to bring that record in.
Please remember that if an exhibitor is imported, any subsequent imports will not change the existing data in FairEntry. For example, if John Smith is imported, but then his name is changed in 4-H Online to John Smythe, that new spelling will not appear in FairEntry even after an additional import, but will need to be changed on the exhibitor record. Changes to exhibitor records do not track back to 4-H Online.
See also: 4-H Online Integration Quick Video